COSMODATA provides Secure Printing solutions for businesses that want to protect confidential documents and control who can print, collect or manage a job.
User Authentication
Access to printing can be provided through:
- PIN
- user credentials
- proximity card
- secure login
so that only the authorized user can collect their document.
Secure Print Release
Jobs remain temporarily in a secure queue and are printed only when the user is present at the device.
This reduces:
- forgotten print jobs
- exposure of confidential documents
- wrong receipts
- unnecessary print jobs
Follow-Me Printing
The user can send a job and collect it from any compatible device in the organization.
This offers:
- greater flexibility
- better security
- less waste
- better utilization of the printing fleet
Print Policies
Rules can be applied such as:
- restricting color printing
- user quotas
- department policies
- duplex by default
- restricted printing
- controlled access
so that usage becomes more controlled.
Reporting & Audit
Details such as the following can be recorded:
- who printed
- which device was used
- number of pages
- color / mono
- date and time
- department
so that there is a better picture of usage.
Data Protection
Secure Printing can be part of a broader data protection strategy, especially in departments such as:
- HR
- Finance
- Management
- Legal
- Healthcare
- Administration
where printed documents may contain sensitive information.
Why Secure Printing
Greater Confidentiality
Documents are printed only when the user collects them.
Better Control
Usage can be recorded and restricted.
Fewer Unnecessary Prints
Uncollected jobs can be deleted automatically.
Better Compliance
Printing policies support information protection processes.
Printing must be as secure as the digital document
COSMODATA incorporates Secure Printing into the business's overall IT and data protection strategy.
Print Securely. Protect Information.
