Meeting Room Solutions

COSMODATA designs and implements comprehensive Meeting Room Solutions for businesses that need easy, reliable and modern collaboration solutions.

The solutions can cover:

• meeting rooms
• boardrooms
• conference rooms
• training rooms
• hybrid collaboration spaces
• executive rooms

with the goal that every meeting starts quickly and runs without technical complexity.

Microsoft Teams Rooms

Fully equipped rooms can be implemented with:

• Microsoft Teams Rooms
• dedicated room systems
• displays
• cameras
• microphones
• speakers
• touch controllers
• room calendars

so that users start meetings with a simple touch.

Video Conferencing

Rooms can support:

• Microsoft Teams
• Zoom
• Webex
• hybrid meetings
• customer presentations
• internal collaboration

with emphasis on clear image, proper sound and stable connectivity.

AI Meeting Rooms

Modern rooms can leverage Artificial Intelligence technologies for a more natural and efficient meeting experience.

Depending on the platform and equipment, the following can be supported:

• automatic speaker tracking
• intelligent framing
• participant recognition
• voice isolation
• background noise suppression
• automatic camera switching
• meeting transcription
• meeting summaries
• action item extraction
• smart captions

The room adapts automatically to the participants and the flow of the meeting.

Intelligent Cameras

AI-enabled cameras can:

• identify the active speaker
• perform automatic framing
• adjust the plan to the number of participants
• focus on different areas of the room

creating a better experience for remote participants.

AI Audio Processing

Audio quality is a critical element of every hybrid meeting.

Technologies can be used for:

• noise suppression
• echo cancellation
• voice enhancement
• speaker isolation
• automatic gain control

so that conversations remain clear even in demanding spaces.

Meeting Transcription & Summaries

In compatible environments, AI capabilities can be leveraged for:

• live transcription
• automatic captions
• meeting notes
• summary generation
• action items
• follow-up points

so that the key information from a meeting is recorded and put to use more easily.

Wireless Presentation

Users can present content from:

• laptops
• tablets
• smartphones

via wireless presentation, without complicated connections.

Displays & Projectors

Depending on the space, the following can be used:

• professional displays
• dual displays
• interactive displays
• projectors
• large-format screens

with proper choice of size and placement.

Touch & Interactive Displays

In collaboration spaces, interactive displays can be used for:

• whiteboarding
• annotations
• presentations
• brainstorming
• collaboration

so that participants can interact directly with the content.

Microphones & Speakers

Proper audio design may include:

• table microphones
• ceiling microphones
• speakerphones
• ceiling speakers
• soundbars
• DSP processing

depending on the size and acoustics of the space.

Room Booking

Rooms can be integrated into booking systems via:

• Microsoft 365
• Exchange
• room calendars
• booking panels

so that users know the availability of each room immediately.

Room Control

In more complex installations, control systems can be used for:

• display
• projector
• audio
• lighting
• blinds
• camera
• input selection

through a single interface.

Hybrid Meeting Experience

The room must offer an equal experience to on-site and remote participants.

The design takes into account:

• camera positioning
• microphone coverage
• screen visibility
• acoustics
• lighting
• network quality

so that all participants can be heard and seen properly.

Network & Connectivity

Meeting rooms depend on a stable IT infrastructure.

The following can be provided for:

• wired network
• Wi-Fi
• VLANs
• QoS
• PoE
• redundant connectivity

so that video calls remain stable.

Security

Access to collaboration platforms must be secure.

The following can be applied:

• secure device configuration
• account protection
• controlled guest access
• firmware updates
• network segmentation
• centralized management

so that meeting room devices are a properly managed part of the IT infrastructure.

Centralized Management

Room devices can be monitored centrally for:

• availability
• updates
• device health
• connectivity
• camera status
• microphone status
• room system alerts

so that problems are detected before an important meeting.

Support & Maintenance

COSMODATA can undertake the ongoing support of meeting rooms.

The service can include:

• troubleshooting
• configuration
• firmware updates
• user support
• calibration
• equipment replacement
• platform support

From a Room to a Smart Collaboration Space

The modern meeting room can combine:

so that technology works in the background and users can focus on the meeting.

Why Modern Meeting Room Solutions

The room that works before the meeting even starts

COSMODATA designs meeting rooms where video, audio, collaboration and AI operate as a single system.

From a simple Teams room to a complete AI-enabled Meeting Room, the goal is for technology to make collaboration more natural, not more difficult.

Meet Smarter. Collaborate Better. Work Together.