Digitization & Document Workflows

COSMODATA provides Document Digitization & Workflow Automation solutions for businesses that want to reduce paper use, organize their documents better and automate daily processes.

Document Digitization

Physical documents can be converted into an organized digital archive through:

• scanning
• OCR
• indexing
• classification
• metadata
• searchable PDF

so that information is easier to access and manage.

Scan Workflows

Multifunction printers can send documents directly to:

• Email
• Network Folders
• SharePoint
• OneDrive
• Document Management Systems
• Business Applications

without intermediate manual file transfer.

Document Routing

Documents can be routed automatically depending on:

• type
• department
• customer
• project
• user
• business process

so that they reach the right destination immediately.

Approval Workflows

Digital flows can be created such as:

for:

• invoices
• contracts
• purchase requests
• internal documents
• customer records

reducing emails and manual approvals.

OCR & Search

With OCR, scanned documents can be converted into searchable files.

This enables fast search based on:

• words
• dates
• customers
• document numbers
• metadata

Document Management

Digitized documents can be stored in a central environment with:

• permissions
• versioning
• categories
• search
• retention
• audit trail

so that information remains organized and controlled.

Integration

Flows can be connected with:

• ERP
• CRM
• Microsoft 365
• SharePoint
• Helpdesk
• Custom Applications

so that a document becomes part of a real business process.

Why Digitization & Document Workflows

From document to process

COSMODATA connects scanning, document management and automation so that documents are not merely digital files, but part of an organized business flow.

Scan. Organize. Automate.