COSMODATA provides comprehensive Document Management solutions for businesses that want to organize, protect and effectively manage their digital documents.
Central Storage
Documents can be consolidated into an organized environment with:
- folders
- categories
- metadata
- document types
- customer records
- project records
so that information does not remain scattered across emails and local folders.
Quick Search
The search can be performed based on:
- keywords
- dates
- customers
- projects
- document type
- metadata
so that users quickly find what they need.
Permissions & Access Control
Access can be controlled by:
- user
- role
- department
- document type
- project
so that every user sees only the information relevant to them.
Version Control
Documents can keep a version history so that there is:
- previous versions
- modification history
- responsible user
- recovery capability
and avoid confusion between multiple copies.
Document Workflows
Documents can be linked to flows such as:
for contracts, financial documents, internal procedures and other business records.
OCR & Digitization
Physical documents can be digitized through:
- scanning
- OCR
- indexing
- classification
so that they become part of the same organized digital environment.
Integration
The solutions can be integrated with:
- Microsoft 365
- SharePoint
- OneDrive
- ERP
- CRM
- Helpdesk
- Custom Applications
so that documents are part of real business processes.
Retention & Archiving
Policies can be applied for:
- retention periods
- archiving
- secure deletion
- document lifecycle
depending on the needs of the organization.
Audit Trail
Where required, the following can be recorded:
- who opened a document
- who modified it
- who approved it
- when each action took place
creating greater control and transparency.
Why Document Management
Better Organization
All documents are in a controlled environment.
Faster Access
Information is found quickly.
Greater Security
Permissions and audit trail limit unauthorized access.
Less Manual Management
Documents can be linked to automated workflows.
From files to manageable information
COSMODATA combines Document Management, digitization and workflow automation so that corporate information remains organized, secure and immediately available.
Organize. Control. Access.
